Fleet Maintenance Management Software

The movement of goods in and out of warehouses, distribution centers and final outlets like retail chains form an integral part of supply chain management. With the gradual demise of ‘just-in-case’ inventory management and the arrival of the ‘just-in-time’ inventory concept, the logistics operations have become critical, and form the backbone of production and distribution operations.

The function of logistics is to provide auxiliary service along the value chain of a product, by transporting the product to different locations for value addition, storage and final consumption. This function assumes significance in light of companies moving their manufacturing locations across different parts of the world for competitive cost advantages. Furthermore, the concept of modular manufacturing and assembly at different locations has forced a strategic role upon logistics to deliver the goods in time.

The function of transporting goods is provided by transportation companies who have extensive fleets consisting of trucks, ships and planes. The ownership of oil tankers and other container carriers, and airplanes in the tourism and courier industries, involves huge costs. The fleet is owned by the companies who manufacture the goods, or is rented out by transportation companies.

Asset management for fleet owners means effective utilization of the fleet, maintenance of the fleet and prolonging the life of the fleet. Maintenance management software packages help achieve these goals. Since fleets are mobile assets, the computerized maintenance system is mostly networked through base stations and mobile stations like hand-held digital assistants and palmtops. Advanced technologies like RFID help pinpoint the location of assets for on-the-road maintenance.

The fleet MMS provides features like data management of the fleet, including fuel entry, the running of miles and crew details. It provides regular features, like scheduling preventive maintenance and crew shifts. The fleet MMS links to the financial parameters by allowing the entry of billing and payment of bills for fuel or on-the-road repairs.

Plug Up Money Leaks in Logistics With Pallet Management Software

If your business uses different types of pallets and other shipping and receiving equipment, chances are you can benefit from pallet management software. The shipping of raw materials to manufacture your product may use Chep, LPR or IPPL pallets whereas the finished product may use a different kind of equipment to ship to your storage warehouse or client destination. When these different types of equipment come from multiple vendors, your logistics problem can multiply.

What the Software Can Do for Logistics

Do you find yourself being charged for damaged or lost pallets? What about pallets that are picked up late? What if you end up with skids that are not yours? All of these issues could be vastly improved with implementation of the right pallet management software.

Software could track each and every pallet and piece of equipment used for shipping and receiving of raw materials to your finished product. Why would you want to know where each individual pallet is at all times? Perhaps you discover a problem with product A that is being shipped on pallet Z. Or, maybe a client wants to reduce or expand their order. You can re-route one or more back to or from your storage warehouse with a just a few keystrokes and mouse clicks.

The ability to track each piece of equipment involved in the shipping and receiving of your raw materials and finished goods means that there is less room for error in several areas. The company you hire or lease the equipment from would be less likely to slip erroneous charges for lost or damaged goods onto your invoice. Plus, you can ensure the empty pallets are picked up and re-delivered to the right destination in a timely manner so you are not charged for extra time.

The Bottom Line

Software can essentially automate the tedious task of tracking all your shipping and receiving equipment. Things are easier to resolve and you may even have the ability to link and reconcile with your client and vendor software programs. You have more control and focus over logistics tasks, allowing you to plow through various types of data as well as make transfers and re-routing simpler.

Risks are minimised which means more money is saved for the logistics department. The reporting tools and easy use are additional benefits of using pallet management software. The bottom line is that you have better control and can minimise expenses with the software, leaving you with more time for more important matters.

All About Fleet Management Software

Every big organization has a fleet of vehicles and logistics support that needs to be streamlined and managed properly so as to keep the costs down and the work going on in full swing without any hurdles. For all those who do not know about a fleet, let us begin with introducing the word fleet to you. Fleet is a ready line-up of logistic vehicles that run for a company or an organization. There are many aspects of maintaining a fleet including the drivers, the loaders, the maintenance of vehicles and much more.

When there are a few vehicles, you can manage them without any hassles but when the number of vehicles and employees handling them increase, you need to find out effective ways to handle them all. This is where fleet management people come into the picture. It is the managerial process through which a company can manage and organize the fleet and take care of all aspects of it.

These days, Fleet Management software options are available on the market through which you can automatically and with great comfort and convenience, manage your company’s fleet at a very minimal cost.This software helps you do a lot of things that manual fleet managers found challenging to accomplish in day to day routine. The scope of software is vast. It covers aspects like Fleet Administration, Work authorization, leasing, rental, service scheduling, acquisitions and disposals of vehicles, claim management and accident management, fuel management, information of all vehicles, cost management and driver management.

In Fleet management, you can include all vehicles including your cars, commercial vehicles, personal vehicles and logistic carriers.

The reason why majority of organizations who require regular logistic support and have a fleet of vehicles for their operations take help of fleet management software is because of the many benefits that it gives you. Listed below are some of them.

Benefits of Fleet Management

1) Increased productivity and efficiency as employee overtime can be reduced and reduces the time consumed in operational activities

2) Reduced documentation and better management of resources; archiving becomes easy

3) Effective disbursement of payments makes financial issues at bay

4) Streamlining and automating payments, insurance, etc can be done so that you need not memorize due dates, it would notify you

5) Ensure smooth movement of vehicles from location to location

6) Ability to view the transit route and communicate shortcuts to cut fuel usage and save money ultimately

7) One-stop customized solution for all needs

The main benefit that a fleet management software will give you is time and money saving. This is one of the reasons that make it the primary choice for managers. When you can manage everything from a computer, also from remote locations, you can get a clear picture of what problems arise to a specific driver or if a specific route is not the best choice. This way you can evade excessive costs and cut costs wherever possible, making more room for savings.

Taking help of good software can be a true money-saver for any organization but handling the software requires great detail, attention and know-how. Thorough training of the fleet managers or operators of fleet management software is quintessential as you should not leave any room for mistakes otherwise you’ll have to put in extra efforts doing it all from square one.